Calculate a trip budget per person

Total shared accommodation, per-person travel and daily spending, and a chosen contingency for a trip.

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ToolTravel Budget Calculator
Input
Output
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How it works

Accommodation is charged once per night, destination travel once per person, and daily categories per person per night. The entered contingency is applied to the subtotal before total and per-person amounts are calculated.

Formula
trip subtotal = room rate × nights + travel fare × people + daily spend × people × nights
  • Travellers, nights, and contingency are required; unused cost categories contribute zero.
  • No exchange rate or universal emergency percentage is supplied.

Worked example

5 nights, 2 travellers
A shared room, per-person daily spend and a flight each, with a 10% contingency
Input
											Nights: 5
Travellers: 2
Accommodation per night: 100
Food per person per day: 30
Transport per person per day: 10
Activities per person per day: 20
Flights per person: 200
Contingency percent: 10
										
Output
												Accommodation total: 500
Flights total: 400
Daily spend per person per day: 60
Variable spend total: 600
Subtotal: 1500
Contingency amount: 150
Total trip cost: 1650
Total per person: 825
Daily allowance per person: 75
											

When to use this

Shared rooms are budgeted once, flights and rail fares are budgeted per traveller, and food, local transport, and activities form an on-the-ground allowance.

Edge cases

  • Accommodation expects the shared room or booking price; entering a per-person room rate understates or overstates group allocation.
  • A five-night trip can span six calendar days, but daily spending is multiplied by nights, so travel-day spending may need to be included separately in the entered averages.
  • Currency conversion, card fees, local taxes, deposits, and refunds are excluded unless already folded into the amounts.